ABOUT EONS

EONS Policies and Procedures

Our policies are designed to ensure transparency, fairness and security for all users. We prioritise user privacy, maintain strict ethical standards and constantly update our guidelines to adapt to all changing needs. Your trust is our top priority and we are committed to maintaining a constructive, inclusive and collaborative environment.

This policy outlines the travel, accommodation, and reimbursement policy of the European Oncology Nursing Society (EONS asbl/vzw) for all the EONS Board members, EONS Staff and contractors, invited guests, speakers for EONS events, Working Group members, and anyone whose travel, accommodation and supplementary costs are to be reimbursed by EONS. Adherence to this policy is essential for ensuring the responsible use of EONS funds and minimising our environmental impact.

  • The Policy document sets out WHAT you can and cannot claim for
  • The Appendix is a step by step guide to HOW to make your claim 
  • The Form is an Excel spreadsheet in which you enter your claim

This policy is designed to ensure that all EONS travel and accommodation expenditures are reasonable, cost-effective, and comply with the relevant financial regulations and guidelines. It is especially important to note that when EONS events are co-funded by EU grants, specific reimbursement rules apply which must be followed strictly.

Claims for reimbursement should be made within 30 days of the travel taking place, and the right for expense reimbursement will expire 60 days after the travel date. Please note that EONS withholds 4 weeks for processing the expense claim from receiving the correct format of it. However, it is important to submit the claim within the initial 30-day period to ensure eligibility for reimbursement within the 60-day timeframe.

Please note: all reimbursements will be made after the event not beforehand.


EONS TRAVEL POLICY 

POLICY APPENDIX FORM

EXPENSE CLAIM FORM

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The European Oncology Nursing Society (EONS) Ethical Sponsorship/Donation Policy outlines guidelines to ensure ethical collaborations that uphold EONS’ independence, mission, and values while maintaining transparency and integrity in partnerships and sponsorships.

ETHICAL SPONSORSHIP DONATION POLICY